The System Status page is your control center for monitoring and managing Catalyst's L3 consolidated cubes — Financial and Profitability. This guide explains how to access the page, interpret status indicators, refresh data on demand, and configure scenario refresh frequencies (Hourly, Daily, Weekly, or Don't Schedule) to optimize processing time. If you're working with Smartload custom cubes, see the Smartload System Status guide for L1 and L2 monitoring.
What the System Status Page Does
The System Status page provides real-time visibility into your L3 consolidated cubes — Financial and Profitability — showing when data was last refreshed, current processing status for every scenario, and giving you on-demand controls to refresh data or rebuild cubes when needed.
The page is organized into three working areas:
System Job Status
Last build times for scheduled and ad-hoc jobs. Trigger scheduled jobs on demand.
Analysis and Reporting
Per-scenario status for the Financial and Profitability cubes. Refresh by frequency tier.
Administration
Process queued jobs (file uploads, hierarchy changes) and rebuild every cube across every schedule.
Important context. This page manages L3 consolidated cubes only. For Smartload custom cubes (L1 and L2), use the Smartload interface or see Smartload System Status and Monitoring. The System Status page is separate from nightly ERP data automations.
Accessing the System Status Page
Administrators and users with system settings access can reach the page from two locations:
User Dropdown Menu
Click the dropdown arrow next to your name in the top-right corner, then select System Status.
Administration Menu
Navigate to Administration in the left sidebar, then select System Status.
Understanding Status Indicators
Each scenario in the Financial and Profitability cubes displays a status indicator in the Analysis and Reporting section. Here's what each status means:
Scenario Refresh Frequency Tiers
Every scenario is assigned one of four refresh frequencies. This assignment determines when the scenario rebuilds during scheduled jobs and which on-demand refresh option includes it.
Optimization recommendation. Move as many scenarios as possible to Weekly or Don't Schedule. Every scenario in the Hourly tier slows down hourly refreshes for everyone; every scenario in Daily extends the overnight job window and can delay morning data availability. The fewer scenarios in Hourly and Daily, the faster all scheduled jobs — including ad-hoc integration jobs — will complete.
System Job Status — On-Demand Scheduled Jobs
The System Job Status section in the top-left of the page shows the last build time for each scheduled job and lets you trigger any of them on demand from the Refresh Options dropdown.
Jobs can only be triggered from the Refresh Options dropdown. The job list below the dropdown is read-only — it shows the most recent build time for each scheduled job, but clicking a row does nothing. To run a job on demand, select it from the dropdown.
Every Catalyst instance includes the three core scheduled jobs (Hourly, Daily, and Weekly). Beyond those, the dropdown may also include one or more custom ad-hoc jobs that have been built specifically for your instance:
Custom Ad-Hoc Jobs
In addition to the three core scheduled jobs, your instance may include one or more custom ad-hoc jobs in the dropdown. These are built by EBM during implementation or as a follow-up engagement to give your team easy on-demand access to integration-related workflows that would otherwise require a support request. The names and number of these jobs vary by client — common examples include:
Re-kick the Nightly Automation
Manually re-run the overnight ERP data pull if it failed, was skipped, or needs to be repeated after a source-system correction.
Refresh Financial or Profitability from Source
Pull fresh data from your source system into one cube specifically, rather than running the full nightly process.
ERP-Specific Refresh Jobs
Trigger a refresh tied to a specific source — for example, a NetSuite, SAP, or other ERP pull on demand.
L3-to-L2 Smartload Pushes
Push planning data captured in Catalyst (L3) back down to a Smartload L2 cube so it's available alongside operational data in Excel.
If you don't see a custom job you're expecting — or you'd like to discuss adding one — contact your EBM representative.
Scenarios set to "Don't Schedule" are excluded from all scheduled jobs. They can only be refreshed manually from the Analysis and Reporting section or by using Rebuild All Cubes in the Administration section.
Analysis and Reporting — Refresh by Tier or by Scenario
The Analysis and Reporting section displays a row for every scenario in both the Financial and Profitability cubes, along with its current status and frequency. This is where you monitor scenario-level status, filter the list to a specific frequency tier, and trigger targeted refreshes.
Frequency Filter Toggle
A segmented control above the scenario table lets you filter the list to a single frequency tier. This is especially useful when your instance has a large number of scenarios — for example, narrowing the view to just your Daily scenarios before an overnight refresh, or pulling up only your Don't Schedule scenarios to confirm none of them are unintentionally excluded from processing.
The toggle includes five options:
Default view: Hourly only. When you first navigate to the System Status page, the filter is preset to Hourly — so only Hourly-tier scenarios appear in the list. To see scenarios on other frequencies, click the matching toggle option, or click All to see every scenario at once.
Below the table, a status line indicates how the list is currently filtered — for example, "List filtered to Hourly scenarios (9 of 61 shown). Click another toggle option above to change the view."
Sorting is preserved. Clicking a column header (Scenario, Financial, Profitability, or Frequency) sorts the currently-filtered list without resetting the filter. You can filter to Daily, then sort alphabetically by scenario name, and the filter stays active.
Empty state. If you select a filter for which no scenarios exist — for example, No Schedule when none of your scenarios are set to Don't Schedule — the table displays a No Results Found message instead of an empty list.
Refresh Options Dropdown
The dropdown above the scenario table provides six tier-specific refresh options, letting you rebuild one cube and one frequency at a time:
- Run Hourly Financials
- Run Daily Financials
- Run Weekly Financials
- Run Hourly Profitability
- Run Daily Profitability
- Run Weekly Profitability
Performance tip. These tier-specific options refresh more scenarios than a single scenario click, but only the ones you actually need. If you just need one scenario current, click that scenario's status icon directly — it's the fastest option.
Refreshing a Single Scenario
For targeted updates, refresh individual scenarios directly from the table:
- Locate the scenario row in either the Financial or Profitability column
- Click the status icon for that scenario
- The icon changes to indicate Processing
- When complete, the icon returns to Current
When to use this. Single-scenario refresh is ideal when you've just made changes to one scenario (uploaded actuals, adjusted mappings, corrected data) and need it available immediately without waiting for the next scheduled refresh.
Administration — Process Queued Jobs and Rebuild Everything
The Administration section in the top-right of the page provides two controls for working with the underlying job queue.
Run Job
Processes any pending tasks in the Core Server Process Queue (CSPQ). The CSPQ runs automatically every 5 minutes to handle "low-hanging fruit" jobs — file uploads, validation tasks, hierarchy updates, and other quick administrative tasks queued from elsewhere in Catalyst.
Click Run Job to execute queued tasks immediately instead of waiting for the next 5-minute cycle.
Rebuild All Cubes
Processes every scenario across every frequency tier — Hourly, Daily, Weekly, and Don't Schedule — for both the Financial and Profitability cubes.
This is the most comprehensive refresh option available and the only way to include "Don't Schedule" scenarios in a bulk rebuild. Because it includes everything, it also takes the longest — use it sparingly, typically after major structural changes or as part of a full-environment refresh.
Understanding the Queue Counters
Below the Run Job and Rebuild All Cubes links, the Administration section displays counters showing what's currently waiting in the queue:
Quick Refresh from the User Menu
For convenience, the user dropdown menu in the top-right corner includes a Refresh Cube shortcut. This is the same action as Run Scheduled Hourly Job in the System Job Status dropdown — it processes every Hourly-tier scenario across both cubes — but you can trigger it from anywhere in Catalyst without navigating to the System Status page.
What it skips. Refresh Cube only triggers the Hourly job. Daily, Weekly, and Don't Schedule scenarios are not included. To refresh those, use the matching option in the System Job Status or Analysis and Reporting dropdowns, or use Rebuild All Cubes.
Configuring Scenario Refresh Frequency
Scenario frequency is set per scenario in Manage Scenarios. To change how often a scenario refreshes:
Navigate to Manage Scenarios
Go to Administration → Manage Scenarios in the Catalyst navigation menu.
Edit the scenario
Select the scenario you want to configure and click Edit.
Set Scenario Refresh Frequency
Under Scenario Refresh Frequency, select one of the four options: Hourly, Daily, Weekly, or Don't Schedule.
Save and verify
Save your changes. Return to the System Status page to confirm the scenario appears with the correct frequency in the Frequency column.
Processing Times and Optimization
Understanding typical processing durations helps you plan data updates and identify when something might need attention.
Typical Processing Durations
Why Processing Takes Time
Processing delays often result from scenarios marked as Daily or Weekly being triggered alongside Hourly refreshes when structural changes occur. When hierarchies or mappings change, Catalyst marks affected scenarios as Pending Data to ensure those changes are fully represented — even if the scenario's data itself didn't change.
Optimization Strategies
Smartload Cubes and Ad-Hoc Integration Jobs
As organizations adopt Smartload custom cubes (L1 and L2), you may see ad-hoc integration jobs configured on the System Status page — particularly jobs that push planning data from L3 consolidated cubes down into L2 Smartload cubes.
Planning data integration. The Catalyst Planning Portal creates plans and forecasts in L3 consolidated cubes. For organizations working primarily with Smartload cubes (L2), EBM can configure ad-hoc jobs that push planning data from L3 down to L2.
When these jobs run, planning data becomes available in your L2 Smartload cubes alongside operational data — accessible in filters, scenarios, and selections within Excel.
If your organization has these jobs configured, trigger them on demand by selecting the matching custom ad-hoc job from the System Job Status Refresh Options dropdown.
Where to monitor Smartload cubes. For detailed Smartload cube status, processing logs, and error messages, see Smartload System Status and Monitoring. The Smartload interface provides comprehensive status information for L1 and L2 cubes.
Related Resources
The System Status page is essential for administrators managing L3 consolidated cubes in Catalyst. Use it to monitor cube health, configure scenario refresh frequency strategically, and trigger on-demand refreshes when needed. The best performance lever is straightforward: keep as few scenarios in Hourly and Daily as possible, move historical and reference scenarios to Weekly, and set dormant scenarios to Don't Schedule. For Smartload custom cubes (L1 and L2), refer to the dedicated Smartload monitoring tools for detailed status information.
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